Remember that if you are using Outlook at work or at school, it is possible that you are on a Microsoft exchange server. No matter whether you are selecting a password for logging into Office 365 or for an Outlook Data File, it is vital that you select a strong password. So you must ensure that you can either remember your password - or that you have saved it in a secure password manager.

Microsoft cannot retrieve lost passwords or accounts. Remember that if you forget your password, you will be locked out of your Outlook Data File. The password should be robust, so ensure that it is a mix of upper and lowercase characters, numbers, and symbols. Now enter a password into the New password and Verify password boxes.You want to password protect the inbox data file (inbox.pst) - so double click on that one. On Office 365 you will see various types of Outlook data files (.pst files) including an archive file and inbox file. Select the data files tab and highlight the Outlook Data File (.pst) that you want to password protect.Click on Account Settings > Account Settings.Open Outlook and click on the file tab in the top left of the window.This will ensure that your personal data isn’t accessible if someone else uses your computer - or attempts to access your Outlook while you are away from a keyboard.Īs soon as a password is set, you will be prompted for your password both when Outlook is launched and when a.pst file is opened. Whether you use a standalone version of Outlook (2007, 2010, 2016, 2022) or Outlook on Office 365, the first thing you should do is set up a password for your Outlook data files (.pst). Setup a password to protect your Outlook Data Files

We will also explain how to begin sending emails with strong encryption to ensure your data is protected from snooping and hackers.

Luckily, this guide is here to help.īelow, we will walk you through all the most important settings necessary to shore up Outlook. If you aren’t currently using all of those features, your email account may not be as secure as it could be. Emails can contain a lot of sensitive information, so it is natural to want to understand the privacy and security features that are built into Outlook. If like many across the globe you use Microsoft Outlook to send and receive either personal or business emails, you may be wondering whether there is more you can do to protect your account.

Using outlook private items